GUIDELINES FOR SUMMER PROJECT

 

Objectives

 

•  Work Experience

   

• Organizational Experience

   

-         With people

 

-         With systems

 

• Strengthen the skills for

   

-         Planning/Meeting Deadlines

 

-         Analyzing/Reporting

 

 

Possible Types of Assignments

 

• Market Survey

   

• Problem Solving

   

• Studies on costs etc

   

• Developing Software

   

• Organizational Studies

   

• Nothing specific

   

 

General Guidelines

 

• Make up a "Terms of Reference", (TOR).   

   

            - Define the problem clearly

 

            - Outline your proposed work

 

            - Get TOR endorsed by organisation guide

 

• Draw up an action plan;

   

            - tentative time estimates/deadlines

 

• Provide periodically 

   

            - "Background papers"/Interim reports

 

• Request feed back. 

   

Do not wait only for face-to-face discussion

 

• Use all possible channels of communication.

   

 

Discussions with guides

 

•  Be very attentive during discussion. 

   

•  Note down points of discussion / interaction. 

   

• Summarize discussion /interaction to confirm correct understanding.

   

  • At the end of the session

     

  • In writing as early as possible

     

• Get an appointment for next discussion.

   

• Periodic reports toguide(s)- organisational  as well as academic

   

• Respond promptly to all feed back.

   

• Note down (in a diary form) new learning achieved.

   

 

Plan of Action

 

• Planning the project                                          1-2 Weeks

   

• Data collection & analysis                                 4-6 Weeks

   

• Preparation of outline of report              1-2 Weeks

   

• Additional data collection to fill gaps;     1 Week

   

• Revise outline                                                   1 Week

   

• Draft report                                                      1-2 Weeks

   

 

Tips for Surveys

 

• Pilot test your questionnaire at least once with representative respondents;

   

• Prepare questionnaire in local languageif necessary.

   

• Have a guideline or checklist for interviews

   

• Review finished interview immediately after interview;

   

• Go back to get clarifications.

   

• Note down the elapsed time for the actual interview for each respondent.

   

•  Note down difficulties encountered       during data collection / field work

   

 

Data Analysis & Reporting

 

• Commence preliminary analysis even while field work is going on.

   

• Plan on alternative ways of organising data

   

• Check for meaningful inferences with preliminary analysis.

   

• Note down unusual data patterns / exceptions for appropriate reporting

   

 

Report Preparation

 

• Prepare an outline / structure of report.

   

• Write in as much detail as possible on

   

  • Evolution of the scope and objectives

     

  • Methodology – justification; why other methodologies were discarded

     

  • Questionnaire and field work – if done

     

• Link findings / inferences / conclusions to organised data; items of questionnaire

   

 

Final Stages

 

• Prepare appropriate charts / graphs.

   

• Prepare a presentation to share with guide.

   

• Schedule the presentation before revising draft report. Note down all feedback.

   

• Seek permission to submit only draft report.

   

• Finalize report back at ASB

   

 

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